Services — My HOA Spot

Every service your community needs — no outsourcing required

My HOA Spot handles the full spectrum of community association management for California HOAs. Because we own our software platform (My Rental Spot) and our maintenance company (Bay Area Installers), we can keep every service in-house — eliminating the vendor markup and coordination gaps that plague traditional management companies.

All of our operations are structured around California’s Davis-Stirling Common Interest Development Act, so your community’s enforcement actions are legally sound from day one.

Service categories

48h

Maintenance response SLA

Vendor markup on any service

Dues & Accounting

Financial management you can actually read

We handle every step of the financial cycle — from billing to delinquency resolution — with full transparency delivered to your board each month.

Automated monthly dues billing via ACH and credit card
Delinquency notices at 30, 60, and 90 days per your collection policy
Lien filing coordination with HOA counsel when required
Full-cycle accounts payable processing and vendor payment
Monthly financial package: balance sheet, income statement, general ledger
Annual budget preparation and board approval workflow
Reserve fund accounting and contribution tracking
Year-end 1099 issuance to qualifying vendors

Maintenance

In-house licensed contractors. Zero markup.

Through our sister company Bay Area Installers, we dispatch licensed general contractors to your community — with a written 48-hour response SLA and zero vendor markup on labor or materials.

Common area inspections on a scheduled cadence
48-hour response SLA on all dispatched work orders
Licensed GC staff — no subcontractor referrals
Emergency after-hours response line
Capital improvement project management
Preventive maintenance scheduling (HVAC, elevators, gates, etc.)
Photo documentation of all completed work
Work order history accessible in the owner portal

Request submitted Via owner portal, email, or phone

Triage & dispatch Within 48 hours of receipt

Work completed Photo documentation attached

Closed & logged Visible in owner portal history

Compliance

CC&R enforcement that holds up in court

We enforce your CC&Rs consistently and defensibly under California’s Davis-Stirling Act — protecting the community and limiting board liability.

🔍

Routine inspections

Scheduled common area walkthroughs to identify and document violations before they escalate.

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Violation notices

Professionally drafted notices with cure deadlines, sent via certified mail when required by Davis-Stirling.

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Fine schedules & hearings

We administer your board-approved fine schedule and coordinate IDR/hearing procedures correctly.

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Enforcement records

Complete audit trail of all notices, correspondence, and outcomes stored in the owner portal.

Board Support & Governance

Your board, more effective

We work alongside your board to keep meetings productive, minutes accurate, and governing documents current.

Annual meeting scheduling and notice preparation
Agenda preparation and board packet distribution
Meeting minutes drafting and distribution
Election administration (ballots, inspector of elections)
CC&R and bylaw amendment coordination with HOA counsel
Rules & regulations updates and owner distribution
Document storage and disclosure packet preparation

Owner portal

Every owner in your community gets access to a dedicated portal where they can manage their account, submit requests, and stay informed.

💳 Pay dues online via ACH or card
🔧 Submit and track maintenance requests
📋 View ARC application status
📄 Download governing documents
📧 Receive and respond to violation notices
📊 View account balance and payment history

Owner login →

ARC

Architectural Review

We administer your Architectural Review Committee process from submission to decision — keeping your community aesthetically consistent and legally compliant.

Online ARC application intake via owner portal
Completeness review and document checklist
Routing to board or ARC committee for decision
Written approvals and conditional approvals
Denial letters with Davis-Stirling-compliant appeal rights
Compliance follow-up after approved work is completed

Reserves

Reserve Study & Funding

We coordinate with California-licensed reserve study professionals to ensure your association is adequately funded for long-term capital needs.

Vendor selection and RFP coordination
Site access scheduling for study inspections
Board presentation of study findings
Annual reserve contribution tracking
Reserve fund account management and investment coordination
Disclosure of reserve summary in annual financial report

Full-service HOA management